Case Study

External Vendor Work Order management portal

Internal usage implementation for FSM external vendor work order management – React JS based interface for reviewing distributed work orders among dedicated external Vendors with Vendors’ ability to accept/decline a work order

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About the customer:

DispatchHealth is a US based healthcare company, specializing in providing home care medical services. Built on native Servicenow platform with React JS stack external Vendor portal allows to review allocated work orders by external Vendors while following native data restriction policies with ability to accept or decline a work order based on Vendor’s availability.

Industry: Healthcare

Headquarters: North America

Cooperation period: 2025

Employees: 1000+

Website: NDA

Executive Summary

A US-based healthcare company providing in-home medical services needed a structured way to manage external service providers involved in field operations. The solution focused on enabling controlled collaboration with external vendors while maintaining ServiceNow platform security and governance standards.

Business Challenge

The customer needed to manage external service providers within ServiceNow Field Service Management without relying on email or phone-based coordination. The challenge was to enable external vendor participation through a secure, scalable workflow while keeping all orchestration, visibility, and control inside the ServiceNow platform.

Solution & Business Value

Teiva Systems designed and implemented a custom scoped ServiceNow application supporting:

Activation of Marketplace plugin on Customer’s Servicenow instance;
Configuration of the default workflow to meet Customer’s business goals;
Creation of custom Vendor Portal for information display and collaboration (order acceptance/declining) with external service providers.

Business Outcomes:

  • Reduce manual work in external service providers’ management (used to be email based or phone based management).
  • Increase transparency on acceptance/declining of a service offering by external vendors.

Value for End Customers:

  • Unified portal for related to external service providers service offering queue;
  • Easy acceptance/declining process;

Value for the B2B Client:

  • Unified portal for related to external service providers service offering queue;
  • Easy acceptance/declining process;

Use Cases Covered by the Application

External service providers, that used to be managed via emails or phone calls will get a unified Portal with streamlined service offering list and ability to accept/decline an offering with minimum effort.

Technologies and Tools

Talk with our experts

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For USA

Raphael Holdermann

Co-founder & Chief Customer Officer at Teiva Systems USA

Raphael is a client-focused leader known for his big-picture business vision and entrepreneurial acumen, having successfully launched organizations, turned around challenged businesses and rapidly scaled programs for small to large enterprises in the ServiceNow ecosystem.

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Dach region (Germany, Switzerland & Austria)

Kostya Bazanov

Co-Founder & Director at Teiva Systems Germany

Kostya has been developing and extending the business footprint of Teiva Systems in the DACH region. Being a trusted advisor and a ServiceNow solution architect since 2012, he offers reliable and quality business and IT solutions, products, and services to our clients.

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Other countries

Oleksii Konakhovych

Co-Founder & CTO at Teiva Systems

Oleksii working with ServiceNow since 2007 and inspired by the opportunity to build a process design and platform architecture. Oleksii using a years of experience to be a few steps ahead of the challenges. Our customer will have the best result and noticeable improvements in the quality of work.

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